A suite of collaboration products for teams and small businesses
Google For Work Ecosystem
A common misconception is that Gmail is pretty much what all users get for their money when signing up for Google Suite. And that couldn’t be more wrong. The Google Suite is a comprehensive suite of popular Google productivity apps, such as Google Docs, Drive, Calendar, and Hangouts. Let’s take a look at just some of the ways Google Suite helps businesses get more work done in the cloud.
Essential word processing features. Every business needs to create, edit, and share documents. Google Documents has everything a typical user would expect from an advanced text editor: layouts, fonts, colors, references, table of contents, hyperlinks, autocorrect, document statistics, and much more.
Automatic saving. Ever worry you’ll forget to save a doc and lose it for good? If you’re not one to obsessively Ctrl+S, Google Docs has your back. Like any other Google Suite apps, it automatically syncs your changes to the Drive so your work is always backed up. Notably, native Google Documents don’t take up any space on Google Drive, so you can create as many documents as you want
Powerful real-time collaboration. Google Docs makes it especially easy to share documents with co-workers or clients. Anyone with a link—even if they don’t have a Gmail account—can access a document and work on it alongside other users. All changes are recorded in real time, and previous versions of a document are periodically saved to allow you to undo changes if needed.
Ease of use. Google Drive offers intuitive cloud storage for all kinds of files, including documents, spreadsheets, presentations, pictures, and pretty much anything one can think of. When you save something to the Google Drive folder on your local computer, it automatically gets synced to the cloud. So even if you’re offline, all the files will be uploaded the next time you go online.
Ample storage. As part of the Google Suite, Google Drive comes with a standard limit of 30 GB of storage, which is more than enough for most business applications. Larger organizations or individual power users can always extend their storage capacity if needed.
Essential calendar functionality. Another indispensable business application, Google Calendar allows you to:
Have multiple calendars for each user.
Attach files and meeting minutes.
Allocate physical resources, like rooms and equipment.
Minimal back and forth. Users receiving the email with the meeting invitation can confirm right from their inbox and save the event in their own Google Calendar account. The time of the meeting will automatically be converted to the user’s time zone. You can also easily reschedule meetings by making changes in your calendar and sending a mass update to the invitees. That way, everyone is always on the same page.
On-demand communication. Need to quickly explain something to a remote co-worker but don’t have the time or patience to type out an email? Hop on a quick Google Hangouts call and sort things out. It’ll take less than a minute, and you’ll save yourself a lot of time.
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Absolutely. This is one of the great benefits of G Suite. If you already have a company domain name, or need to create a new one, G Suite can meet your needs. Each user at your domain will get a G Suite account branded with your own domain name. Email addresses take the format “[email protected]” or “[email protected]”, for example.
With G Suite, you'll receive a number of additional business-grade services not included with Google’s free consumer apps. These services include: custom business email @yourcompany, twice the amount of cloud storage across Gmail and Drive, 24/7 phone and email support, 99.9% guaranteed uptime on business email, interoperability with Microsoft Outlook, additional security options like two-step authentication and SSO, and administrative controls for user accounts.
You manage G Suite in the Admin console. Sign in to admin.google.com using your G Suite username. Your username is associated with your domain, for example, [email protected]
You choose your username during signup. If you forget your username, it’s included in your G Suite welcome email.
If you forgot your password:
Go to admin.google.com.
Click Forgot email?
Follow the instructions to reset your password.
You don’t need to add email addresses as user accounts. Instead, you can create email aliases and group addresses for your business communications. These types of addresses are free and don’t count towards your G Suite user licenses.
Email aliases (good for one person): For example, you create the address, [email protected], for customers to contact your company. You can add the address as an alias to your business address, [email protected] Now, messages sent to [email protected] also arrive in [email protected] Gmail inbox.
Group addresses (good for teams): If your team needs a business address like [email protected] or [email protected], you can create these addresses as groups. Then everyone in your Sales team can receive messages sent to [email protected] in their inbox.
Rename a user. Yes, you can change the user’s first and last name or their email address. The user can continue to receive messages sent to their old email address, or you can assign that email address to a new user.
Delete a user. Yes, you can delete a user from your G Suite account, which removes their access and deletes their G Suite data. You also have options to transfer or download the user’s account data.
You can also suspend a user, which blocks them from accessing their account, but preserves their data. You’ll continue to be billed for the user and can restore the user’s access at any time.
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